This is probably the question I get most from new Business Central users: "I forgot to print the Test Report before I posted my General Journal. Where can I reprint it?"
Most finance teams print the Test Report and file it as their Journal Voucher. Usually nobody looks at it again — until the auditor picks a high-value adjustment and asks for the supporting voucher.
You just need to print it from a different place: the G/L Register.
Why You Can't Reprint the Test Report
The Test Report only reads the lines that are still sitting in the journal, waiting to be posted. Once you click Post, Business Central moves those lines into the General Ledger and clears the journal. So after posting, there is nothing left for the Test Report to print.
What Business Central does keep is a record of every posting run. Each time you post, BC creates one line in the G/L Registers page, with a running number, who posted it, when, and which journal batch it came from. That register number is your key to reprinting.
Step-by-Step: Reprint from G/L Register
When the auditor asks for a voucher, they usually give you a document number (or an account and amount). So we start from the entries you already know, then use them to find the register.
Step 1 – Find the entry in General Ledger Entries
Press Alt + Q, type General Ledger Entries and open the page.
Filter Document No. with the voucher number the auditor asked for. If they gave you an account and amount instead, filter by G/L Account No. and Posting Date.
Check the accounts and amounts are the ones you're looking for, then write down the Entry No. of any line – for example, 63.
Step 2 – Use the Entry No. to find the register
Press Alt + Q again and type G/L Registers. You will see two results that look similar:
| Search Result | What It Is | Pick This? |
|---|---|---|
| G/L Registers (under Lists) | The list of all posting runs | Yes – open this now |
| G/L Register (under Reports) | The report itself | Not yet – you need the register No. first |
On the G/L Registers page, filter the To Entry No. column with your Entry No. followed by two dots:
63..
In Business Central, the two dots mean "63 and above". (Typing >=63 works too.)
Look at the line with the lowest No. in the result – that is the register containing your entry. Write down that No. – for example, 22.
Want to double-check? Select the line and choose General Ledger from the action bar (under Related or Register, depending on your version). You should see your document number in the list.
Each register covers a range of entries, from From Entry No. to To Entry No. Filtering From Entry No. = 63 only works if your entry happens to be the very first one in that posting. If several vouchers were posted together in one batch, it won't find anything. The To Entry No. filter works every time.
Step 3 – Run the G/L Register report
On the same page, go to the action bar and choose Report › G/L Register. (If you can't see it, click the … / More options button first.)
On the report request page, set the filter No. to the register number from Step 2, e.g. 22.
Also, always check the No. filter before you print. If it's blank, BC will print every register ever posted in the company – which can be thousands of pages.
Need several postings at once? Use a range, e.g. 22..26, or separate numbers with a pipe, e.g. 22|26.
Step 4 – Preview, then Print or Save as PDF
Click Preview to check it first. When it looks right, choose Print, or Send to › PDF Document if you want a soft copy to attach to the auditor's request or file with the supporting documents.
That's it – this printout is your reprinted Journal Voucher. Get it signed and stamped the same way you would with your normal voucher.
If you remember roughly when you posted, you can skip Step 1 and go straight to G/L Registers. Find your posting using Creation Date (the day you clicked Post), User ID, Source Code (General Journal postings normally show GENJNL) and Journal Batch Name. Then continue from Step 3.
Test Report vs G/L Register – What's the Difference?
Your auditor may notice the layout is not exactly the same as your usual voucher. Here's what to expect:
| Test Report | G/L Register Report | |
|---|---|---|
| When to print | Before posting only | Any time after posting |
| What it shows | Journal lines as keyed in, including the Bal. Account on the same line | The actual G/L entries created – debit and credit sides as separate lines |
| Warnings / errors | Yes – that's its main purpose | No – it's already posted |
| Audit value | Shows what was intended to be posted | Shows what was actually posted, with entry numbers |
From an audit point of view, the G/L Register report is actually the stronger evidence, because it comes from posted data that cannot be edited. Coming from an audit background myself, I'd happily accept this over a pre-posting printout.
One thing to know: one register = one posting run. If the user posted five vouchers together in one batch, all five will appear in the same register. Just highlight or mark the document number the auditor asked for.
Going Forward: Keep a Copy of the Journal Lines
If your team prefers to keep the original journal lines (exactly as keyed in), switch on Copy to Posted Jnl. Lines. You'll find this field on the General Journal Templates page and on each General Journal Batch. Tick it on the batches you use for adjustments.
Once enabled, every posting from that batch is saved in the Posted General Journals page (search for it with Alt + Q), where you can look up the lines any time – same accounts, descriptions and amounts as before posting.
Note that this only works from the day you switch it on. Anything posted before that still needs the G/L Register method above.
Quick Recap
| 1 | General Ledger Entries › filter Document No. › note the Entry No. |
| 2 | G/L Registers › filter To Entry No. with your Entry No. plus two dots, e.g. 63.. › lowest No. is your register › note the register No. |
| 3 | Report › G/L Register › filter No. = register No. (not the Entry No.) |
| 4 | Preview › Print or save as PDF › file it as your Journal Voucher |
Have a question about posted journals or audit printouts in Business Central? Drop a comment below — happy to help.
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