How to Import Data from Excel in Business Central

Did you know you can use Excel to import data such as Payable and Receivable transaction into Business Central? This feature is available in both BC On Prem and BC Cloud.

Page: General Journals

1. To start preparing data in Excel, first, you will need to prepare a “Template” from BC, so that it gives you a guide where to key in the data that you need in Excel later. Create an entry in General Journals screen.

Note: You can exclude the fields by hiding some of the columns on the General Journal page, you can use the Personalise feature to hide the unused columns. Click here to check how you can customise the fields in General Journal page.

2. You will need to copy the entry created. To select the line, select Option > Select More.

3. Once the line is selected, copy the line by using the keyboard shortcut key [CTRL + C]. You should see a message pop up saying, “1 row copied”.

4. Paste the data to Excel. A “Template” is now created in Excel. Take note that the user must not add additional column in between the “Template”, as all the field is mapped according to BC General Journal field.

5. Once the data is prepared, copy the field in Excel that need to import to BC.

6. Select the new line in General Journals and click on the “More Option” area which just next to the Posting Date field (refer to screen show below with light blue color area). Select the keyboard shortcut key for Paste [CTRL + P] to paste the data.

7. The data copied is now pasted into the field the same as prepared in Excel. You may proceed to verify the data before posting.

Comments

How to Correct Dimensions in Business Central

It is quite common that users might find out that some entries might mistakenly charge to wrong dimension, which will cause inaccurate financial reporting and analysis. The classic method of rectifying this type of error is to create a manual general journal entry to reverse it. One of the popular features which available in Business Central is “ Correction Dimension ” where it allows you to correct the dimension values in General Ledger Entries age in a simple way. Important Note 1 : Dimension Correction apply only G/L entries. They do not change the dimensions that assigned in other ledgers for the same transaction. There will be mismatch between the dimensions assigned in the general ledger and the sub-ledgers. Important Note 2 : If you need to do Dimension Correction in a large scale, say more than 100 transactions, it is advised to schedule or perform during the non-peak hours as it may cause Table Locking during posting of other transactions by other users. Page

How to Reverse Posted Documents in Business Central

If you need to amend or change a posted documents in Business Central, there are few ways to do it instead of having you to manually create a reversal journal or Credit Memo to rectify a Posted Document. Before you proceed to Correct or Cancel any document that posted in Business Central, you need to identify the origin of the posted document, as the method of cancellation depends on the document type. There are 2 types of documents that posted in Business Central. i. Journals – E.g., General Journals, Purchase Journals, Payment Journals, Sales Journals, Receipt Journals etc. ii. Documents – E.g., Purchase Invoice, Purchase Credit Memo, Sales Invoice, Sales Credit Memo etc. A. A. C orrecting or Cancelling Journals 1. You can “Reverse” the posted journals in General Ledger Entries page. Page: Search > General Ledger Entries 2. Select the entry that needs to be cancelled or corrected, then select R

Why business central fixed asset depreciation amount is different from my calculation

Upon data migration to Business Central, customers often wonder why the monthly depreciation amount is different from their calculations. The only explanation we've identified so far is that the data provided for the migration inadvertently caused either over- or under-depreciation of depreciation amounts. The following example illustrates how BC's depreciation amount will differ from your calculated amount. 1. The following asset was migrated to BC with the cut-off date till 31 st August 2022. 2. You can print the Projected Value report to check on the future depreciation and book value of the asset. Page: Projected Value 3. According to your book, the trend of monthly depreciation from now until December 31, 2022 is $1,000, but BC is recording $1,500 rather than your calculated amount. You can check the comparison below between BC and your migrated data to see how BC came up with the amount. Noticed that the migrat

How to Correct Dimension in Business Central

It is crucial that posted Dimension Values should be correct to ensure the financial reporting gives accurate info. There are few ways to correct a wrongly posted Dimension Values in Business Central, you can do a correction by using the “Reverse Transaction” in the respective ledger entries or creating a correcting entry like using Credit Memo. I would prefer to use the “Correct Dimension” feature in BC to rectify the wrongly posted Dimension Value, as this is faster compared to any suggested steps above and it keeps the risk of users creating errors to the lowest. However, the Correct Dimension feature only corrects the dimension values in General Ledger level, the change will not flow back to the source document, say if the entry is originated from the AP Posted Purchase Invoice. Page: General Ledger Entries In this scenario, the following entries Dimension “Customergroup Code” needs to change from LARGE to SMALL. 1. Select the entries that need to

Microsoft Dynamics 365 Business Central Self-Help Place

Search This Blog